+
+ | 1
+ |
+ Apologies
+ |
+ JA
+ |
+
+
+ | 2
+ |
+ Adoption of Previous Minutes
+ |
+ HT
+ |
+
+
+ | 3
+ |
+ Matters Arising
+
+
+- Valyfy Meeting outcomes
+
+- Matt Leeke’s suggestion of larger quiz
+
+ |
+ All
+ |
+
+
+ | 4
+ |
+ Past Events
+
+ |
+ All
+ |
+
+
+ | 5
+ |
+ Future Events (standing item)
+
+
+- Pub
+
+- Christmas Meal
+
+- Ball
+
+- Trip
+
+- Teasoc collab
+
+- Other events
+
+
+- NQ64
+
+- Bot-a-thon
+
+- Sponsor events
+
+- Bar Crawl
+
+- Cheese soc collab
+
+- Workshops
+
+- Ice Skating
+
+- PhD Info Session
+
+- Esports collab
+
+- Bouldering event
+
+- TeX Talks
+
+
+ |
+ All
+ |
+
+
+ | 6
+ |
+ Sponsor/Industry Update (standing item)
+
+
+- Pipeline and active discussions
+
+ |
+ HW
+ |
+
+
+ | 7
+ |
+ Finance Report (standing item)
+
+
+- Most recent statement balance
+
+- Actual working balance
+
+- Pending incomings
+
+
+- Memberships
+
+- Guild open day funding
+
+- Xmas meal tickets
+
+- Capital One pizza reimbursement
+
+
+- Pending outgoings
+
+
+- Alcohol
+
+- Football booking
+
+- New key
+
+- Xmas meal payment
+
+- Halloween Quiz
+
+
+
+- EPS Community Fund
+
+- Valyfy lost funds
+
+ |
+ IE
+ |
+
+
+ | 8
+ |
+ EDI Report (standing item)
+ |
+ All
+ |
+
+
+ | 9
+ |
+ Committee Suggestions (standing item)
+
+ |
+ All
+ |
+
+
+ | 10
+ |
+ Any Other Business (standing item)
+
+
+- Minecraft Server
+
+- Tex bot changes
+
+- Hoodies
+
+- Committee shirts/hoodies
+
+- CSS Running tops
+
+- PhD Grad stickers (Todd’s suggestion)
+
+ |
+ All
+ |
+
+
\ No newline at end of file
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new file mode 100644
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--- /dev/null
+++ b/assets/meetings/2026/11/09/minutes.html
@@ -0,0 +1,622 @@
+
+
+ | 1
+ |
+ Apologies
+ |
+ JA
+ |
+
+
+ | 2
+ |
+ Adoption of Previous Minutes
+
+
+- Unanimous adoption of previous minutes
+
+ |
+ HT
+ |
+
+
+ | 3
+ |
+ Matters Arising
+
+
+- Valyfy Meeting outcomes
+
+
+- Plan to contact finance next week about it
+
+- Need to collect data first, will do that this week
+
+
+- Matt Leeke’s suggestion of larger quiz
+
+
+- Action HT: Reply to Matt about semester 2
+
+
+- Matt replied and said he will look into it
+
+- The Guild are keen to do something?
+
+- Happy with Term 2
+
+- HT will speak to Quiz Soc
+
+
+ |
+ All
+ |
+
+
+ | 4
+ |
+ Past Events
+
+
+- Break;
+
+
+- About 25 people in first hour
+
+- Items needed:
+
+
+- Wooden stirrers
+
+- Spoons
+
+- Brown sugar
+
+- Paper cups
+
+- More crisps
+
+- Lemonade
+
+- Digestives
+
+
+- Action DJ: Buy the items in advance of break;
+
+
+ |
+ All
+ |
+
+
+ | 5
+ |
+ Future Events (standing item)
+
+
+- Pub
+
+
+- JA, TK, AW will be there
+
+- Pub booked
+
+
+- Christmas Meal
+
+
+- Sold 66 tickets
+
+- Should do another announcement and members email
+
+- Marius is announcing it in security and real world systems this week
+
+- We will send the Green Man tickets and details on Saturday
+
+- JA, HT, IE all busy so can’t
+
+- Action AW: Contact the Green Man on the 14th
+
+- Need to ask the guild for payment confirmation emailed to the Green Man when PO approved
+
+
+- Ball
+
+
+- Action SoR & GT: Look around for some options for hosting the ball
+
+
+- No update from SoR or GT
+
+- Council house has 160-180 capacity (180 is tight)
+
+- Very nice but is quite small
+
+- AW asks if it would be cheaper compared to Burlington
+
+- JA says it will probably be about the same
+
+- GT asks if they have a bar
+
+- JA says he thinks there were two, with two rooms - a dining room and a dance floor area.
+
+- DJ says council house could have up to 350 according to the website
+
+- HT asks about transport to it
+
+- JA says it is city centre so easy to access from New Street
+
+
+- Trip
+
+
+- Jodrell Bank would be better as a collab with AstroSoc
+
+- Action HT: Discuss with AstroSoc committee
+
+- Action EW: Discuss with oStem committee about a different collab with them
+
+
+- Teasoc collab
+
+
+- “Mega Tea party”
+
+- 20th November 13:00-15:00
+
+- Bigger room with guild
+
+- WISE, Psychology, CSS potentially there
+
+- Typical TeaSoc event
+
+- Not yet confirmed for advertising
+
+- JA, HW, AC, GT, SR plan to be there
+
+
+- Other events
+
+
+- NQ64
+
+
+- Action TK: 2 week announcement
+
+
+- Bot-a-thon
+
+
+- DJ will send RA to Mo when guild approves it
+
+- External Speaker approved
+
+- Publicity out soon if possible
+
+- Action DJ: Make publicity
+
+- Lab booked 10:00-17:00 both days
+
+- Pizza booked for sunday
+
+- DJ, JA, IE, TK plan to be there
+
+- Some committee may want to take part
+
+
+- Sponsor events
+
+
+- Pair Programming workshop:
+
+
+- Thursday 12th Nov, in UG04 if possible,
+
+- Action HW: contact Madasar to book a room for it and do publicity
+
+
+- Capital One have given us a snack budget
+
+- 61 people have signed up so far
+
+- Shouldn’t need committee there but should be a good event
+
+- Everything else sorted out
+
+
+
+- Bar Crawl
+
+
+- Action GT: Look into bar crawl
+
+
+- TK doesn’t think going to clubs on the bar crawl isn’t a good idea, and that some people he has spoken to would prefer not to go if it’s predominantly clubs
+
+- AW says a lot of the same places as last year wouldn’t be a good idea as most of them weren’t great, also some of the stops were too quick
+
+- HT says that the Harborne run is another option: https://www.barcrawl.co.uk/pubcrawl.aspx?Crawl=8943
+
+- Planning to move the date back to the 9th December to give the guild time to approve it
+
+
+- Cheese soc collab
+
+
+- Action GT: Reach out to cheese soc for alternate dates
+
+
+- GT will try on discord as no reply
+
+
+- Workshops
+
+
+- Python Workshop
+
+
+- Action JA: Make slides for workshop
+
+
+- JS and TK might be there
+
+
+- Amrit Workshop
+
+
+- Workshop about training LLMs
+
+- AW’s concern is that it might take multiple weeks
+
+- JA will get back to Amrit
+
+
+
+- Ice Skating
+
+
+- Quote from ticket company - 25 tickets
+
+- Going to sell the tickets at cost
+
+- Most of committee seem to want to go
+
+
+- PhD Info Session
+
+
+- Two PhDs confirmed, One nearly confirmed
+
+- Awaiting Todd to book the room
+
+- Booking Old Gym LG12
+
+- Monday 23rd November 12:00-14:00
+
+- Waiting until room is sorted to advertise
+
+
+- Esports collab
+
+
+- No progress, but won’t be in person
+
+- AC will speak to VGS too
+
+- EW suggests bringing back League of Legends tournament
+
+
+- Bouldering event
+
+
+- Sticking with the Wednesday date
+
+- HW will get RA done and email the venue
+
+
+- TeX Talks
+
+
+- Bringing this back by popular demand
+
+- Last ran 3 years ago
+
+- Get people in to give talks
+
+- Want to start finding people to give the talks and find a time and location to do it
+
+
+- Committee Social
+
+
+- JA wants to do a smaller social around Christmas
+
+- AC suggests laser tag
+
+- AW suggests we all make Christmas dinner on christmas day in LG23
+
+- AW suggests mini golf
+
+
+- Karaoke
+
+
+- Requested by some first years at the halloween quiz
+
+- “Nerds night out” - Indie Lounge done previously
+
+- AW says Circo can be hired for that now
+
+- Action AS: Look around for possible venues
+
+
+- Karting
+
+
+- Suggested for term 2, possibly expensive
+
+- Action SoR: Find information about this
+
+
+
+ |
+ All
+ |
+
+
+ | 6
+ |
+ Sponsor/Industry Update (standing item)
+
+
+- Pipeline and active discussions
+
+- Action HW: Double check the guild have received payment from all our sponsors
+
+
+- DB confirmed as a sponsor
+
+- Action HW: Reach out to companies that get a slot on the newsletter and ask them what they want on it.
+
+ |
+ HW
+ |
+
+
+ | 7
+ |
+ Finance Report (standing item)
+
+
+- Most recent statement balance: £ 3,459.94
+
+- Actual working balance: About £ 2,883.11
+
+- Pending incomings
+
+
+- Memberships
+
+- Guild open day funding
+
+- Xmas meal tickets
+
+- Capital One pizza reimbursement
+
+- DB Sponsorship
+
+
+- Pending outgoings
+
+
+- Football booking
+
+
+- Being chased by the guild for the 4th November, but awaiting Habiba for the payment to go through
+
+
+- New key
+
+- Xmas meal payment
+
+- Pizza - Capital One Panel
+
+- Halloween Quiz
+
+
+- Pizza
+
+- Alcohol
+
+- Drinks
+
+
+- Ice Skating
+
+- Server Rental
+
+
+- EPS Community Fund
+
+
+- Probably for Jodrell Bank
+
+
+- Valyfy lost funds
+
+ |
+ IE
+ |
+
+
+ | 8
+ |
+ EDI Report (standing item)
+
+
+- Action SR: Write announcement to go out on 8th
+
+
+- SR needs to finish off the tools on the project but will need help with promotion
+
+- JA will do that for Friday
+
+- HT queries the copyright issue with it as it is an ikea copyright
+
+- Committee say it should be fine with a URL change
+
+ |
+ SR
+ |
+
+
+ | 9
+ |
+ Committee Suggestions (standing item)
+
+ |
+ All
+ |
+
+
+ | 10
+ |
+ Any Other Business (standing item)
+
+
+- Minecraft Server
+
+- Tex bot changes
+
+
+- Action JS: Organise discussion outside meeting and plan the potential changes
+
+
+
+- Hoodies
+
+
+- Design discussion - committee vote returned going back to the previous design
+
+- Suggestions made to combine parts of the two designs to improve them
+
+
+- Committee shirts/hoodies
+
+
+- Action JA: look at options
+
+
+
+- CSS Running tops
+
+
+- Action HW: Gauge interest for tops on Tuesday’s run. If there’s sufficient interest then contact a few companies for quotes, including Bludog.
+
+
+
+- PhD Grad stickers (Todd’s suggestion)
+
+ |
+ All
+ |
+
+
+
+
+
+